Capture the condition at return
Receive actual return quantities and record condition notes through the return workflow. Damaged or inspection-needed returns can produce maintenance holds linked to the movement record. This preserves why the equipment became unavailable, rather than adding an unrelated calendar entry with no return context. Staff remain responsible for the physical inspection.
- Return-linked inspection holds
- Independent repair and downtime state
- Incurred versus paid repair costs
Keep downtime and work progress separate
A linked repair work order records description, same-company assignment, status and costs. Completing the repair does not automatically release equipment; Maintenance controls downtime. Completing maintenance synchronizes the repair to completed in the existing one-way workflow. Historical completed holds remain visible without creating new active date conflicts.
Bring repair costs into the right financial view
Labor and parts costs contribute to incurred reporting, while explicitly recorded expense payments support cash movement. The system does not assume every repair was paid immediately. Safe deletion restrictions protect source and financial history, so mistaken records use authorized correction where deletion would damage evidence. Automatic preventive scheduling and manufacturer certification are not included.
Frequently asked questions
Can a return create an inspection hold?
Yes. Damaged or inspection-needed conditions can create maintenance downtime linked to the return movement.
Who releases the equipment?
Staff release downtime through the Maintenance workflow; repair completion alone does not do it.
Does marking maintenance complete affect the work order?
Yes. The linked repair is completed through the existing one-way synchronization.
Are repair payments inferred from costs?
No. Cash reporting requires explicit payment evidence.