Give each machine an operational identity
Use serialized inventory for excavators, loaders and other individually managed equipment. Record asset tags and serial numbers alongside the equipment type. Staff can inspect customer rental history and current order status without maintaining a second list of which unit has left the yard. Meter hours can be recorded on asset records, but there is no automatic telemetry feed.
- Serialized machine records
- Active rental and maintenance conflict protection
- Saved rental prices and separate deposit records
Protect the next hire from an unavailable unit
Review the calendar before promising a machine. Active maintenance periods block conflicting bookings, and a returned machine needing inspection can be placed on a maintenance hold. Linked repair work orders keep assignment and cost information near the downtime record. Historical completed maintenance does not remain an active scheduling conflict.
Keep agreed hire charges separate from receipts
Saved rental charges retain the agreed pricing inputs rather than following later catalogue edits. Record money received against the intended rental charge purpose; deposits are separate. Full eligible ordinary-rental receipts can create or reuse a draft invoice from saved charges, without silently issuing it. This is accounting recordkeeping, not card collection.
Frequently asked questions
Can I track excavators individually?
Yes. Serialized equipment supports individual units with asset tags and serial numbers.
Will maintenance stop a conflicting reservation?
Active maintenance participates in the same availability safeguards as rentals. Completed maintenance history is not treated as active downtime.
Does changing my rates change existing rental charges?
Saved rental pricing is preserved. Explicit amendments follow the existing rental pricing rules; catalogue edits alone do not reprice saved orders.
Are telematics or automated meter imports included?
No. Those integrations are not currently available; do not rely on EZM Pro for live machine telemetry.