Record the cost and supporting details
Create a company expense with its category, description, amount and incurred date. Optional vendor, due date, reference and notes add context. Equipment or rental links can associate a cost with operational records. Company categories remain stable for historical reporting, including custom categories managed through the existing expense controls.
- Company categories and optional vendor details
- Partial expense payment history
- Cash versus incurred-cost reporting
Track partial payments without losing history
Record each confirmed expense payment with its date, amount and method. The ledger supports partial payments and keeps outstanding balances distinct from incurred totals. Duplicate-safe requests protect retry handling. Legacy payment evidence is preserved, and changing an expense cannot erase its recorded payment history or reduce the amount below payments already evidenced.
Connect repairs to financial reporting carefully
Repair labor and parts contribute to incurred cost using live work-order values. Cash reporting includes explicitly paid expense evidence, not an assumed repair payment. Linked source safeguards prevent double counting and unsafe deletion. Authorized deletion is available for eligible unused manual expenses, while records with financial history require correction rather than silent removal.
Frequently asked questions
Can I record part of an expense as paid?
Yes. Record confirmed partial payments and retain the remaining balance.
Are repair costs automatically treated as cash spent?
No. Incurred repair costs and confirmed cash payments are reported separately.
Can I delete an expense with payment history?
Safeguards protect payment-backed and linked history. Safe unused manual expenses have a confirmation-based deletion workflow.
Is this a full general ledger?
No. EZM Pro provides rental expense and financial summaries, not a complete accounting-suite replacement.